Legal Secretary Job Description Template


Legal Secretary Job Description

Legal Secretaries assist legal practices by performing a range of administrative tasks in support of litigation and transactional matters. Legal Secretaries are distinguished from Paralegals in that Legal Secretaries perform administrative tasks while Paralegals provide specialized support for attorneys.

Your Legal Secretary job description will typically be your first point of contact with your candidate audience. How you communicate the information in your job description will shape how potential candidates perceive the job duties, the value of the role to the company, the company culture, the organization of the hiring process, and the like.

In a competitive marketplace, you want your job description to stand out so the most qualified candidates will be intrigued and motivated to apply. It’s about making an awesome first impression, and simply throwing together a generic job description won’t cut it. By putting extra time and attention into how you research, draft, and post your job description, you can make a big difference in the quality of applications and resumes you receive back.  

Getting ready to interview Legal Secretary candidates? Check out our top Legal Secretary interview questions.

The job description template below will help you get started. Modify the template as needed to fit your particular business and job.

Legal Secretary Job Description Template

We are looking for a proactive Legal Secretary to provide top level administrative support for our legal practice. As a legal assistant you will support attorneys and legal staff in an efficient and timely manner with job duties such as filing legal documents, drafting correspondence, transcribing attorney dictation from audio devices, taking and directing phone calls, compiling documents, data entry, scheduling, organizing client files, and word processing.  

Our ideal candidate will be able to juggle multiple projects and perform well under pressure. You must also have a keen eye for detail, superior communication skills, a working knowledge of a variety of legal procedures, an understanding of law firm or law office operations, and a command of all rules of confidentiality. 

Legal Secretary Responsibilities:

  • Provide administrative support to ensure smooth law office operations
  • Support legal research and investigative work 
  • Physically and electronically file case documents
  • Maintain contact lists and answer phone calls and emails
  • Arrange for filing of court documents
  • Assist the preparation and proofreading of summonses and other legal documents
  • Schedule, coordinate and confirm court dates, appointments and meetings
  • Develop and maintain office procedures and an organized billing system
  • Handle travel arrangements for attorneys, paralegals, and clients

Legal Secretary Requirements:

  • Excellent time management and organizational skills 
  • Working knowledge of basic legal procedures and legal terminology
  • Command of all rules of confidentiality
  • Solid administrative support experience
  • Meticulous attention to detail 
  • Excellent oral and written communication skills
  • Experience with MS Office and law practice management software
  • Legal Secretary Training Program certificate preferred
  • Bachelor’s degree preferred 

Wage Information

Median Annual and Hourly Pay:  $48,600 per year/$23.37 per hour

Annual salaries for Legal Secretaries in the top industries in which they worked:

  • Legal Services $48,740

  • Local Government, excluding schools and hospitals $46,110

  • State Government, excluding schools and hospitals $45,440

  • Insurance Carriers $53,080

  • Employment Services $47,400

* Source for wage information: Bureau of Labor Statistics

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